Updated August 17, 2026. The South Central Province of Kappa Alpha Psi Fraternity, Inc. lists its 2026 Polemarch’s Leadership Retreat for August 21–22 at Country Hills Golf Course in Hendersonville, Tennessee. The organizer currently publishes a detailed program for Saturday, August 22 only: breakfast begins at 8:00 a.m., the conference starts at 8:30 a.m. and the program concludes at 4:00 p.m.
FratRings is an independent guide for the Divine Nine community. We are not the event organizer, registration provider, venue or an official representative of Kappa Alpha Psi Fraternity, Inc. Confirm final details with the official South Central Province event page before traveling.
2026 retreat at a glance
- Official listing: August 21–22, 2026
- Published program: Saturday, August 22
- Venue: Country Hills Golf Course
- Address: 1501 Saundersville Road, Hendersonville, TN 37075
- Breakfast: 8:00 a.m.
- Conference: 8:30 a.m.–4:00 p.m.
- Registration fee: $100, excluding Province officers
- Attire: Kappa Casual
- Intended attendees: Alumni and undergraduate Polemarchs and Chapter Advisors
The organizer states that registration is required. Use the official registration form linked by the Province. Because the retreat is only days away, attendees should register promptly and save their confirmation.
Important date clarification
The official event listing displays an August 21–22 date range, while the substantive schedule on the same page identifies Saturday, August 22 and provides only Saturday times. No Friday program was published when this guide was updated on August 17. This guide does not assume a Friday check-in, reception or other activity that the organizer has not announced.
Registered attendees should monitor the official event page and any direct organizer communications for late additions, registration instructions or Friday details.
Confirmed Saturday schedule
- 8:00 a.m.: Breakfast begins
- 8:30 a.m.: Conference starts
- 4:00 p.m.: Conference concludes
The Province identifies the requested attire as “Kappa Casual.” The event page also notes that the conference room and luncheon are sponsored by D&E Consulting. No separate public breakout-session agenda, speaker list or meal schedule is currently posted, so attendees should rely on the materials provided after registration.
Who should attend and how to register
The official page says the conference is for Alumni Polemarchs, undergraduate Polemarchs and Chapter Advisors. It also says registration is mandatory. The posted fee is $100, with Province officers excluded from that fee.
If you are unsure whether your chapter role qualifies, contact the South Central Province through its official contact page before submitting payment. FratRings cannot confirm eligibility, registration status or refunds.
Venue: Country Hills Golf Course
Country Hills Golf Course is located at 1501 Saundersville Road in Hendersonville. The City of Hendersonville’s official facility listing confirms the address, describes Country Hills as an 18-hole golf course and notes that the property has a banquet room available for special-event rentals.
The city facility page lists the venue telephone number as 615-824-1100. That is the best published contact for venue-specific questions not answered by the retreat organizer.
Where to stay
The Province lists two Hendersonville hotels as lodging options:
- Fairfield Inn: 303 Indian Lake Boulevard, Hendersonville, TN 37075; (833) 314-9046
- Holiday Inn Express: 615 E Main Street, Hendersonville, TN 37075; (866) 247-4629
The organizer explicitly instructs attendees to book their own hotel. It does not state that either property is an official room block or advertise a group rate. Confirm the nightly price, cancellation terms, parking charge and distance from the venue directly with the hotel before booking.
Transportation and arrival planning
The organizer has not published an airport shuttle, event shuttle or public-transit plan. A personal vehicle or rideshare is therefore the most practical planning assumption, but that is travel guidance—not an official event transportation arrangement.
Allow enough time to reach the golf course, park, enter and be seated before breakfast. If you are flying into the Nashville area, check current ground-transportation availability and travel conditions shortly before departure rather than relying on an old estimate.
Parking, accessibility and entry rules
As of August 17, the retreat page does not publish a parking map, parking fee, accessible-parking instructions, accessibility contact, bag policy, security procedure or entry restrictions. The venue’s city listing also does not provide event-specific guidance for those items.
Attendees who need accessible parking, step-free access, dietary accommodations or clarity about bags should call Country Hills at 615-824-1100 and contact the Province before traveling. Avoid assuming that policies from another golf course or Kappa event apply here.
What to bring
- Registration confirmation and any instructions sent by the Province
- Government-issued identification if requested in your registration materials
- Phone charger or portable battery
- Notebook or tablet for leadership sessions
- Chapter calendar, key deadlines and questions for Province leadership
- Kappa Casual attire appropriate for a professional working session
- Hotel, rideshare or driving confirmation saved to your phone
FratRings picks for Kappa leaders
If the retreat is also a chapter-photo, recognition or milestone weekend, visit the FratRings Kappa Alpha Psi home page for officially licensed jewelry available to verified members. The Kappa Alpha Psi Official Series Ring can be personalized, but made-to-order pieces require production time; review the current product timeline rather than expecting delivery before this weekend.
For another upcoming HBCU gathering, see our 2026 MEAC/SWAC Challenge guide.
Frequently asked questions
When is the 2026 South Central Province Polemarch’s Leadership Retreat?
The official listing shows August 21–22, 2026. The publicly posted agenda currently covers Saturday, August 22 only.
Where is the retreat?
Country Hills Golf Course, 1501 Saundersville Road, Hendersonville, Tennessee 37075.
What time does the conference start?
Breakfast begins at 8:00 a.m. and the conference starts at 8:30 a.m. The published conclusion time is 4:00 p.m.
Who is the retreat for?
The Province identifies Alumni Polemarchs, undergraduate Polemarchs and Chapter Advisors as the intended attendees.
How much is registration?
The posted fee is $100, excluding Province officers. Registration is required.
What should attendees wear?
The official attire instruction is Kappa Casual.
Is there an official hotel block?
No room block is stated. The Province lists Fairfield Inn and Holiday Inn Express in Hendersonville and instructs attendees to book independently.
What are the parking, accessibility and bag rules?
Those event-specific details are not published. Contact the venue at 615-824-1100 and check the Province event page before travel.
Is FratRings organizing the retreat?
No. FratRings is an independent informational guide and retailer. We are not the event organizer, venue or registration provider, and this guide is not an endorsement by Kappa Alpha Psi Fraternity, Inc. or the South Central Province.
Official sources
- South Central Province retreat page
- Province-linked registration form
- City of Hendersonville facility listing
Event details can change. This independent guide reflects public first-party information verified on August 17, 2026. FratRings is not affiliated with or endorsed by Kappa Alpha Psi Fraternity, Inc., the South Central Province, Country Hills Golf Course or the listed hotels.
